Common seal usage
Records all occasions that the City’s common seal is used to execute a document.
Register of Common Seal Usage
Community grant funding
Grants awarded by the City.
Community Funding Grant Register 2023/24
Community Funding Grant Register 2022/23
Community Funding Grant Register 2021/22
Community Funding Grant Register 2020/21
Community Funding Grant Register 2019/20
Community Funding Grant Register 2018/19
Community Funding Grant Register 2017/18
Complaints
Complaints referred to under section 5.121 of the Local Government Act 1995.
Register of Complaints
Contact with developers
Council at its meeting on 2 June 2015 adopted Policy No. 4.2.15 - Council Member Contact with Developers to provide guidance on contact between Council Members and Developers operating in the City of Vincent. Under Policy No. 4.2.15, Council Members must record the nature and type of any ‘prescribed contact’ which they have with a developer and provide a copy of that record to the CEO within 10 days of the contact occurring.
Council Member Contact with Developers Register
Contracts
Records details of all contracts above the value of $250,000 entered into by the City.
Contracts Register
Council member meeting attendance
Council meetings are held monthly at the City of Vincent Civic Centre.
The attendances of Council Members at Council Meetings to date are shown below:
2024/25
Ordinary Council Meetings
|
Members |
Entitled to attend
|
Attended |
Attended electronically |
Apologies |
Leave of absence |
Mayor Alison Xamon |
11 |
2 |
|
|
|
Cr Ashlee la Fontaine |
11 |
2 |
|
|
|
Cr Sophie Greer |
11 |
1 |
|
|
1 |
Cr Nicole Woolf |
11 |
2 |
|
|
|
Cr Alex Castle |
11 |
2 |
|
|
|
Cr Ashley Wallace |
11 |
2 |
|
|
|
Cr Jonathan Hallett |
11 |
2 |
|
|
|
Cr Ron Alexander |
11 |
2 |
|
|
|
Cr Suzanne Worner |
11 |
2 |
|
|
|
2023/24
Ordinary Council Meetings
|
Members |
Entitled to attend
|
Attended |
Attended electronically |
Apologies |
Leave of absence |
Mayor Alison Xamon |
7 |
7 |
|
|
|
Cr Ashlee la Fontaine |
7 |
7 |
|
1 |
|
Cr Sophie Greer |
7 |
7 |
|
|
1 |
Cr Nicole Woolf |
7 |
7 |
|
1 |
|
Cr Alex Castle |
11 |
12 |
|
|
|
Cr Ashley Wallace |
11 |
10 |
|
2 |
|
Cr Jonathan Hallett |
11 |
11 |
|
1 |
|
Cr Ron Alexander |
11 |
10 |
|
2 |
|
Cr Suzanne Worner |
11 |
12 |
|
|
|
Mayor Emma Cole (term ended October 2023) |
4 |
4 |
|
|
|
Cr Susan Gontaszewski (term ended October 2023) |
4 |
4 |
|
|
|
Cr Dan Loden (term ended October 2023) |
4 |
3 |
|
|
1 |
Cr Ross Ioppolo (term ended October 2023) |
4 |
1 |
|
1 |
2 |
Special Council Meetings
|
Members |
Entitled to attend
|
Attended |
Attended electronically |
Apologies |
Leave of absence |
Mayor Emma Cole |
- |
|
|
|
|
Cr Susan Gontaszewski |
- |
|
|
|
|
Cr Alex Castle |
- |
|
|
|
|
Cr Ashley Wallace |
- |
|
|
|
|
Cr Jonathan Hallett |
- |
|
|
|
|
Cr Dan Loden |
- |
|
|
|
|
Cr Ron Alexander |
- |
|
|
|
|
Cr Ross Ioppolo |
- |
|
|
|
|
Cr Suzanne Worner |
- |
|
|
|
|
2022/23
Ordinary Council Meetings
|
Members |
Entitled to attend
|
Attended |
Attended electronically |
Apologies |
Leave of absence |
Mayor Emma Cole |
11 |
8 |
|
2 |
1 |
Cr Susan Gontaszewski |
11 |
10 |
|
1 |
|
Cr Alex Castle |
11 |
11 |
|
|
|
Cr Ashley Wallace |
11 |
10 |
|
1 |
|
Cr Jonathan Hallett |
11 |
9 |
|
2 |
|
Cr Dan Loden |
11 |
9 |
1 |
1 |
|
Cr Ron Alexander |
11 |
10 |
1 |
|
|
Cr Ross Ioppolo |
11 |
9 |
|
1 |
1 |
Cr Suzanne Worner |
11 |
9 |
|
1 |
1 |
Special Council Meetings
|
Members |
Entitled to attend
|
Attended |
Attended electronically |
Apologies |
Leave of absence |
Mayor Emma Cole |
1 |
1 |
|
|
|
Cr Susan Gontaszewski |
1 |
1 |
|
|
|
Cr Alex Castle |
1 |
1 |
|
|
|
Cr Ashley Wallace |
1 |
1 |
|
|
|
Cr Jonathan Hallett |
1 |
1 |
|
|
|
Cr Dan Loden |
1 |
1 |
|
|
|
Cr Ron Alexander |
1 |
1 |
|
|
|
Cr Ross Ioppolo |
1 |
1 |
|
|
|
Cr Suzanne Worner |
1 |
1 |
|
|
|
2021/22
Ordinary Council Meetings
|
Members |
Entitled to attend
|
Attended |
Attended electronically |
Apologies |
Leave of absence |
Mayor Emma Cole |
11 |
11 |
|
|
|
Cr Susan Gontaszewski |
11 |
11 |
|
|
|
Cr Alex Castle |
11 |
10 |
|
1 |
|
Cr Joanne Fotakis |
11 |
11 |
|
|
|
Cr Jonathan Hallett |
11 |
10 |
1 |
|
|
Cr Dan Loden |
11 |
10 |
1 |
|
|
Cr Joshua Topelberg |
11 |
10 |
|
1 |
|
Cr Sally Smith |
11 |
10 |
1 |
|
|
Cr Ashley Wallace |
11 |
10 |
|
1 |
|
2020/21
Ordinary Council Meetings
|
Members |
Entitled to attend
|
Attended |
Attended electronically |
Apologies |
Leave of absence |
Mayor Emma Cole |
11 |
11 |
|
|
|
Cr Susan Gontaszewski |
11 |
11 |
|
|
|
Cr Alex Castle |
11 |
10 |
|
1 |
|
Cr Joanne Fotakis |
11 |
11 |
|
|
|
Cr Jonathan Hallett |
11 |
10 |
1 |
|
|
Cr Dan Loden |
11 |
10 |
1 |
|
|
Cr Joshua Topelberg |
11 |
10 |
|
1 |
|
Cr Sally Smith (elected October 2019) |
11 |
10 |
1 |
|
|
Cr Ashley Wallace (elected October 2019) |
11 |
10 |
|
1 |
|
2019/20
Members
|
Ordinary Council Meetings entitled to attend (July 2019 - June 2020)
|
Ordinary Council Meetings attended
|
Apologies
|
Leave of Absence
|
Special Council Meetings entitled to attend (July 2019 - June 2020)
|
Special Council Meetings attended
|
Apologies
|
Leave of Absence
|
Mayor Emma Cole |
12 |
12 |
0 |
0 |
3 |
3 |
0 |
0 |
Cr Susan Gontaszewski |
12 |
12 |
0 |
0 |
3 |
3 |
0 |
0 |
Cr Alex Castle |
12 |
12 |
0 |
0 |
3 |
3 |
0 |
0 |
Cr Joanne Fotakis |
12 |
11 |
1 |
0 |
3 |
3 |
0 |
0 |
Cr Jonathan Hallett |
12 |
12 |
0 |
0 |
3 |
2 |
0 |
1 |
Cr Roslyn Harley (term ending October 2019) |
4 |
1 |
3 |
0 |
0 |
0 |
0 |
0 |
Cr Dan Loden |
12 |
11 |
0 |
1 |
3 |
3 |
0 |
0 |
Cr Jimmy Murphy (term ending October 2019) |
4 |
4 |
0 |
0 |
0 |
0 |
0 |
0 |
Cr Joshua Topelberg |
12 |
12 |
0 |
0 |
3 |
3 |
0 |
0 |
Cr Sally Smith (elected October 2019) |
8 |
8 |
0 |
0 |
3 |
3 |
0 |
0 |
Cr Ashley Wallace (elected October 2019) |
8 |
7 |
0 |
1 |
3 |
3 |
0 |
0 |
2018/19
Council Member Attendance 2018/19
Members
|
Ordinary Council Meetings entitled to attend
|
Ordinary Council Meetings attended
|
Apologies
|
Leave of Absence
|
Special Council Meetings entitled to attend
|
Special Council Meetings attended
|
Apologies
|
Leave of Absence
|
Mayor Emma Cole |
14 |
13 |
0 |
1 |
2 |
2 |
0 |
0 |
Cr Susan Gontaszewski |
14 |
14 |
0 |
0 |
2 |
2 |
0 |
0 |
Cr Alex Castle |
14 |
13 |
1 |
0 |
2 |
2 |
0 |
0 |
Cr Joanne Fotakis |
14 |
12 |
1 |
1 |
2 |
1 |
0 |
1 |
Cr Jonathan Hallett |
14 |
13 |
0 |
1 |
2 |
2 |
0 |
0 |
Cr Roslyn Harley |
14 |
12 |
1 |
1 |
2 |
2 |
0 |
0 |
Cr Dan Loden |
14 |
13 |
0 |
1 |
2 |
2 |
0 |
0 |
Cr Jimmy Murphy |
14 |
13 |
0 |
1 |
2 |
2 |
0 |
0 |
Cr Joshua Topelberg |
14 |
14 |
0 |
0 |
2 |
2 |
0 |
0 |
2017/18
Council Member Attendance 2017/18
Members |
Ordinary Council Meetings entitled to attend |
Ordinary Council Meetings attended |
Apologies |
Leave of Absence |
Special Council Meetings entitled to attend |
Special Council Meetings attended |
Apologies |
Leave of Absence |
Mayor Emma Cole |
12 |
12 |
0 |
0 |
6 |
5 |
0 |
1 |
Cr Susan Gontaszewski |
12 |
10 |
0 |
2 |
6 |
6 |
0 |
0 |
Cr Alex Castle |
8 |
8 |
0 |
0 |
4 |
4 |
0 |
0 |
Cr Matt Buckels |
4 |
4 |
0 |
0 |
2 |
1 |
0 |
1 |
Cr Joanne Fotakis |
8 |
8 |
0 |
0 |
4 |
4 |
0 |
0 |
Cr Jonathan Hallett |
12 |
12 |
0 |
0 |
6 |
6 |
0 |
0 |
Cr Roslyn Harley |
12 |
12 |
0 |
0 |
6 |
2 |
4 |
0 |
Cr Dan Loden |
12 |
10 |
1 |
1 |
6 |
4 |
2 |
0 |
Cr Jimmy Murphy |
12 |
12 |
0 |
0 |
6 |
6 |
0 |
0 |
Cr Joshua Topelberg |
12 |
12 |
0 |
0 |
6 |
6 |
0 |
0 |
2017/18
Council Member Attendance 2017
Members
|
Ordinary Council Meetings entitled to attend
|
Ordinary Council Meetings attended
|
Apologies
|
Leave of Absence
|
Special Council Meetings entitled to attend
|
Special Council Meetings attended
|
Apologies
|
Leave of Absence
|
Mayor Emma Cole |
12 |
12 |
0 |
0 |
2 |
2 |
0 |
0 |
Cr Roslyn Harley |
12 |
9 |
3 |
0 |
2 |
2 |
0 |
0 |
Cr Matt Buckels |
12 |
12 |
0 |
0 |
2 |
2 |
0 |
0 |
Cr Jonathan Hallett |
5 |
4 |
1 |
1 |
1 |
1 |
0 |
0 |
Cr Dan Loden |
12 |
11 |
0 |
1 |
2 |
2 |
0 |
0 |
Cr Susan Gontaszewski |
12 |
11 |
0 |
1 |
2 |
2 |
0 |
0 |
Cr Jimmy Murphy |
12 |
11 |
0 |
1 |
2 |
2 |
0 |
0 |
Cr Joshua Topelberg |
12 |
11 |
1 |
0 |
2 |
2 |
0 |
0 |
Former Mayor John Carey |
6 |
6 |
0 |
0 |
1 |
1 |
0 |
0 |
Cr Laine McDonald |
3 |
3 |
0 |
0 |
0 |
0 |
0 |
0
|
Council member professional development
Council at its meeting on 28 July 2020 approved publication of the Elected Member Professional Development Register. This register includes training completed in the last financial year in accordance with section 5.127 of the Local Government Act 1995.
Council Members Professional Development 2024/25
Council Members Professional Development 2023/24
Council Members Professional Development - Reporting Period - 2022/23
Council Members Professional Development - Reporting Period - 2021/2022
Council Members Professional Development - Reporting Period - 2020/2021
Council Members Professional Development - Reporting Period 2019/20
Council member sitting fees
Council Member fees and allowances are determined by the salaries and allowances tribunal according to 'band' classification for local governments in Western Australia. The City of Vincent is classified by the tribunal as a 'band 2' local government.
Register of Fees, Expenses and Allowances Paid to Council Members 2022/23
Register of Fees, Expenses and Allowances Paid to Council Members - Period 2021/22
Register of Fees, Expenses and Allowances Paid to Council Members - Period 2020/21
Council, at its meeting on 5 April 2016, resolved to publish Mayor / Council Member sitting fees, allowances and meeting attendances, as reported in the annual report.
On 5 April 2024 the Salaries and Allowances Tribunal released the 2024 Determination, which comes into effect on 1 July 2024.
2024/25
Council Member Fees
|
2024/25 $ per council member |
Council Member Attendance Fees (including Deputy Mayor) |
$25,137 |
Mayor Attendance Fees |
$33,706 |
Mayor Allowance |
$68,552 |
Deputy Mayor Allowance |
$17,138 |
Information Technology Allowance |
$2,500 |
2023/24
Council Member Fees
|
2023/24 $ per council member |
Council Member Attendance Fees (including Deputy Mayor) |
$24,170 |
Mayor Attendance Fees |
$32,410 |
Mayor Allowance |
$65,915 |
Deputy Mayor Allowance |
$16,478 |
Information Technology Allowance |
$2,500 |
2022/23
Council Member Fees
|
2022/23 $ per council member |
Council Member Attendance Fees (including Deputy Mayor) |
$23,811 |
Mayor Attendance Fees |
$31,928 |
Mayor Allowance |
$64,938 |
Deputy Mayor Allowance |
$16,234,50 |
Information Technology Allowance |
$2,500 |
2021/22
Council Member Fees
|
2021/22 $ per council member |
Council Member Attendance Fees (including Deputy Mayor) |
$23,811 |
Mayor Attendance Fees |
$31,928 |
Mayor Allowance |
$64,938 |
Deputy Mayor Allowance |
$16,234.50 |
Information Technology Allowance |
$2,500 |
2020/21
Council Member Fees
|
2020/21 per council member |
Council Member Attendance Fees (including Deputy Mayor) |
$23,230 |
Mayor Attendance Fees |
$31,149 |
Mayor Allowance |
$63,354 |
Deputy Mayor Allowance |
$15,838.50 |
Information Technology Allowance |
$2,500 |
2019/20
Council Member Fees
|
2019/20 per council member |
Council Member Attendance Fees (including Deputy Mayor) |
$23,230 |
Mayor Attendance Fees |
$31,149 |
Mayor Allowance |
$63,354 |
Deputy Mayor Allowance |
$15,838.50 |
Information Technology Allowance |
$2,500 |
2017/18
Council Member Fees
|
2017/18 $ per council member |
Council Member Attendance Fees (including Deputy Mayor) |
$23,000 |
Mayor Attendance Fees |
$30,841 |
Mayor Allowance |
$62,727 |
Deputy Mayor Allowance |
$15,682 |
Information Technology Allowance |
$2,500 |
Other meetings
Council Members also receive fees for attending particular meetings on behalf of the City of Vincent:
Mindarie Regional Council
The City of Vincent is currently represented on the Mindarie Regional Council (MRC) by Cr Alex Castle, following the resignation of Mayor Emma Cole from 1 July 2021.
Allowances payable to Council Members of the MRC are specified in MRC Policy “CP01 - Annual Fees, Allowances and Expenses for Councillor”, which in turn is based on the SAT determination for Elected Members.
In 2019/20, MRC Council Members are paid:
- $10,300 – Annual Member Sitting Fee
- $1,000 – Annual Information Technology Allowance
- $140 - Sitting fee per meeting for Alternate Member attendance
- Child Care and Travel costs will be reimbursed in accordance with Reg. 31 and 32 of the Local Government (Administration) Regulations 1996.
More information about Mindarie Regional Council can be found at their website: http://www.mrc.wa.gov.au.
Tamala Park Regional Council
The City of Vincent is currently represented on the Tamala Park Regional Council by Mayor Emma Cole and the Alternate Member is Cr Joanne Fotakis.
Allowances payable to Council Member of Tamala Park Regional Council (TPRC) are based on the SAT determination for Elected Members.
In 2019/20, Tamala Park Regional Council Members are paid:
- $10,455 – Annual Sitting Fee
- $0 - Sitting fee per meeting for Alternate Member attendance
More information about Tamala Park Regional Council can be found at their website: http://www.tamalapark.wa.gov.au.
Metro West Joint Development Assessment Panel
The City of Vincent is currently represented on the Metro West Joint Development Assessment Panel by Cr Dan Loden and Cr Joshua Topelberg. Cr Susan Gontaszewski and Cr Ashley Wallace are the respective Alternate Members.
Allowances payable to Development Assessment Panel Members are prescribed in the Planning and Development (Development Assessment Panels) Regulations 2011 - Schedule 2, which can be found at https://www.slp.wa.gov.au/legislation/statutes.nsf/main_mrtitle_12173_currencies.html.
There are a number of fees set out in Schedule 2, however Meeting Fees for Council Members are:
More information about Development Assessment Panels can be found at the Department of Planning’s website: http://www.planning.wa.gov.au/Development-Assessment-Panels.asp
Freedom of information requests
Records details of FOI requests received and dealt with by the City.
Register of Freedom of Information (FOI) Requests
Gifts
It is the City’s position that any gift received (and not able to be returned) by a council member and valued above $50 is to be disclosed and included in the City’s Register of Gifts. This requirement goes beyond the legislative requirement, which requires disclosure of gifts above $300 only.
An invitation or ticket to an event provided directly to an individual (which means personally to an Elected Member or the CEO) is to be treated as a gift (gift as defined in section 5.57 of the Act).
Elected Members or the CEO may accept these invitations, subject to disclosing the acceptance of the invitation / ticket as a gift (if valued at over $50, in accordance with the City’s Governance Framework. The gift will be disclosed on the City’s public Register of Gifts.
An Elected Member or the CEO may attend an event and not disclose it as a gift if they have purchased the ticket themselves.
Register of Gifts 20 October 2019 - present
Register of Gifts 4 March 2016 - 19 October 2019
Register of Gifts 1 July 2015 - 3 March 2016
Register of Gifts prior to 4 March 2016
Interests disclosed at Council meetings
Council at its meeting on 5 April 2016 resolved to create and publish an online register of Financial, Proximity and Impartiality Interest disclosed by Council Members and Staff at Ordinary and Special Council Meetings commencing from February 2016. The Local Government Act 1995 (Section 5.66) deals with the disclosures of interest in any matters before Council.
Register of Interests Disclosed at Council Meetings
Leases
Records information relating to leases entered into by the City.
Lease Register
Primary and annual returns
The Local Government Act 1995 requires Council Members and employees to make decisions in the best interests of the community and decision-making must be transparent, accountable and free from bias or conflicts of interest. In view of this, elected members and employees (with delegated authority) must disclose certain personal information when they commence and every subsequent year while either elected, or employed at the City. These disclosures are called “primary returns” and “annual returns”.
A primary return is a snapshot of personal financial information as it exists upon the start date of an elected member or an employee.
An annual return retrospectively discloses any changes to the information previously disclosed, or any new interest information to disclose since completing their last return.
In accordance with the Local Government Act 1995 and the Local Government (Administration) Regulations 1996 local governments are required to publish a list of elected members and employees (by position) that lodged a primary return and annual return for each financial year, commencing after 1 July 2020.
Primary and Annual Returns Reporting from 1 July 2024
Primary Returns Reporting 2023/24
Annual Returns Reporting 2023
Primary Returns Reporting 2022/23
Annual Returns Reporting 2022
Primary Returns Reporting 2021/22
Annual Returns Reporting 2021
Primary Returns Reporting 2020/21
Senior staff remuneration
The table below shows the total number of employees earning a salary of $100,000 or more broken down by directorate.
Number of employees earning a salary of $100,000 or more
Directorate |
Total |
Chief Executive Office |
4 |
Community and Business Services |
7 |
Infrastructure and Environment |
4 |
Strategy and Development |
5 |
Total |
20 |
The total remuneration package of the CEO is $287,150 and comprises a salary, superannuation, vehicle & related fringe benefit tax (FBT).
Tenders
Records details of each tender called by the City in the format prescribed in Regulation 17 of the Local Government (Functions and General) Regulations.
Tender Register