Events Sponsorship Guidelines

Eligibility

Festival and event sponsorship is available for events that:

  • Are free to attend
  • Are held in a public place within the City of Vincent boundary http://maps.vincent.wa.gov.au/IntraMaps80/
  • Are held between 1 July 2019 and 1 July 2020
  • Can demonstrate all criteria within the guidelines

Funding

Applicants may apply for Festival and Event sponsorship between $5,000 - $50,000. The City cannot fund more than 50% of your event, with the funding  available for:

  • Traffic Management
  • Staging, audio visual and structures
  • Performers, entertainers and activities
  • Art activations
  • Marketing and promotion
  • Toilet hire

Unfortunately sponsorship is not available for the following:

  • Applicants without an Australian Business Number
  • Schools, P&C associations and political groups
  • Events that have commenced or begun promotion, the City cannot sponsor retrospectively
  • Purchases of capital equipment
  • Ongoing and recurrent staff salaries, including consultant and staff fees
  • More than one sponsorship request in the same financial year (you may apply for multiple or a series of events within the one application)
  • Organisations that have an outstanding debt to the City

In-kind Support

The City may be able to provide the following as in-kind support  

  • Guidance to improve accessibility and environmental sustainability at your event
  • Marketing and promotion
  • Waste and recycling services
  • Rangers services
  • Hire of parks, facilities and carparks

Assessment Criteria

Enhanced environment

  • How will your event work to minimise the environmental impact and encourage an environmentally friendly event?

Accessible City

  • How will your event encourage smart travel?
  • How will you create an event that is accessible to all members of the community?

Connected Community

  • Who is your target demographic and how will this event encourage their involvement and participation?
  • How will the event have broad appeal and actively engage and connect the local and greater community?

Thriving Places

  • How will the event increase economic benefit to the local businesses and encourage them to be involved?
  • How will the event provide social benefit and cultural opportunities to the local and greater community?

Innovative and Accountable

  • Provide evidence you can deliver the event. Include history of previous work, evidence of additional funding sources, and organisation capacity to deliver all aspects of the event.

Helpful Hints

It’s encouraged you make yourself familiar with the following

Successful Applicants

Following the application assessment by Council and the 2019/2020 budget is adopted, you will receive a sponsorship agreement to sign. You will be able to invoice the City for the full sponsorship amount less the bond, which is released once your event has concluded and you have provided the acquittal.

We will ask you to complete an Event Application Form so that we can provide assistance and let you know what permits you may require.  When we have all of this information, we will arrange a meeting with your team and our team to get things moving.

A post event acquittal will need to be submitted 60 days after your event.  

Acknowledgment of Country

An acknowledgment or Welcome to Country is to be given at all events receiving sponsorship from the City of Vincent. The City can provide assistance with this.

Terms and Conditions

Successful applicants will be required to enter into an agreement with the City of Vincent to manage the partnership and outline key responsibilities for both parties.

Canvassing or lobbying to the Mayor, Councillors or City of Vincent employees in relation to your sponsorship application will result in your application being ineligible for sponsorship.