Events and Festivals

We know how much everyone in Vincent loves a get-together, and the events and festivals hosted in our City are undoubtedly one of the most enjoyable parts of living in our beautiful community.

Event Application

If you're organising a public event being held in a public place or on City of Vincent land, you might need to apply for some approvals.

Fill out the Event Application Form below to streamline the approvals process.

Event application online form (recommended)

Event application fillable PDF

Note: if your event is held within a City of Vincent Hall, you don't need an event application. Check the FAQ's below for more details.

Major Event Sponsorship 2024-2025

Applications are now CLOSED for event sponsorship. Applications closed 4pm Friday 15 March 2024.

Read the Guidelines and Criteria here

Event FAQs

What is an Event?

An event is a gathering of people brought together for a common purpose by some prearrangement. Events are generally public gatherings held in a public space with activities that may require approval such as entertainment, food and drinks, stalls, alcohol and amusement rides.

Do I need to complete an Event Application Form?

If your event has any of the following, we ask that you complete the Event Application (Fillable PDF, or Online Form) to streamline the approvals process

A public event being held in a public place on City land
Your event has any of the following
- Food and/or alcohol
- Music or entertainment
- Stalls
- Amusement rides
- Structures being installed

If you’re unsure, it’s always best to complete the application and we will let you know if no further approvals or permits are required.

How do I book a Park or Facility for my Event?

All our Facilities are available for hire through Space to Co

What is the process for holding an Event in Vincent?

Ensure the facility you wish to host your event at is available (check here)
Complete the Event Application Form (Fillable PDF, or Online Form)
We will review your application and provide you a bespoke list of permits and approvals you may require for your event
We may set up a meeting with you to discuss and assist with your event requirements
You provide the City with all the information for review (such as risk registers and temporary food permits)
The City review all documentation and provide an event approval
You hold your event!

What are the timeframes for planning my Event?

We love supporting local events and are here to help when it comes to event requirements.

Please find below a guide for submission timeframes:

6 weeks before event - Step 1: Complete the Event Application and send to the City

5 weeks before event - Step 2: The City reviews the Event Application, and provides you with detailed information that is required

4 weeks before event - Step 3: The applicant submits Event applications

1 week before event - Step 4: The City does the final review and where appropriate, approvals issued.

Please be aware the City is seeing an ever-growing appetite for events and we would love for these to happen, however if the necessary information is not provided to the City within reasonable timeframes as outlined above the event may be unable to proceed.