Meeting Guidelines

Attendance at Meetings

All council meetings and briefing sessions are open to the public (except where matters of a confidential nature are discussed). Confidential Items will be clearly identified.

Meetings are held in the Council Chamber located upstairs in the City of Vincent Administration and Civic Centre, and physical distancing measures are in place. You can also continue to watch our meetings and briefings online. All council meetings commence at 6pm. For details click here.  

On 5 December 2020 the State Government made maintaining a COVID-19 contact register mandatory.  You will be required to provide your name and telephone number.  

Procedure for Public Question Time - Changes due to COVID-19

Public questions and statements can be asked in person during public question time. Alternatively, you can submit these in writing to before 3pm on the day of the Briefing/Meeting, these will be raised and responded to during public question time if they relate to an item on the agenda.  If they do not relate to an item on the agenda they will answered outside of the meeting. Statements will not be read out.

Recording of Council Meetings

All Ordinary and Special Council Meetings are electronically recorded except when the Council resolves to go behind closed doors. All recordings are retained as part of the City's records in accordance with the General Disposal Authority for Local Government Records produced by the Public Records Office Live streaming of eMeetings is available on the City’s website here. A recording of the meeting will also be available to view on our website within 48 hours of the meeting.

Disclosure of Interests in Meetings

The Local Government Act 1995 (the Act) places specific obligations on elected members, local government employees and other persons involved in making decisions or giving advice on Council matters. Disclosures must be made by completing the PDF fillable forms below:

Disclosure of Impartiality Interest

Disclosure of Financial and Proximity Interest

Completed disclosures must be emailed to by 3pm on the day of the Council proceeding (or by midday for Audit Committee meetings).

The City maintains a register of Interests disclosed at Council Meetings which is available here.


Information on how to prepare and present a Petition to the Council and information on how to request a Special Meeting of Electors is available on the Petitions page.

Council and Budget Workshops

Workshops are not decision making forums and are not open to the public.

Council and Budget Workshops commence at 5.30pm and may be added or rescheduled if required. 

Council WorkshopsBudget Workshops
23 February 2021 2 February 2021
13 April (Optional) 2021 9 March 2021
25 May 2021 30 March 2021
29 June 2021 4 May 2021
3 August 2021 8 June (Provisional) 2021
21 September 2021
26 October 2021
23 November 2021