Meeting Guidelines

Attendance at Meetings

Meetings are held in the Council Chamber located upstairs in the City of Vincent Administration and Civic Centre, and physical distancing measures are in place. You can also continue to watch our meetings and briefings online. For details click here.

Procedure for Public Question Time - Changes due to COVID-19

Public questions and statements can be asked in person at meetings, during public question time. Questions or statements can also be submitted in writing to before 3pm on the day of the meeting. Please include your full name and suburb in your email. Questions and Statements will be read out during public question time.

Recording of Council Meetings

All Ordinary and Special Council Meetings are electronically recorded except when the Council resolves to go behind closed doors. All recordings are retained as part of the City's records in accordance with the General Disposal Authority for Local Government Records produced by the Public Records Office Live streaming of eMeetings is available on the City’s website here. A recording of the meeting will also be available to view on our website within 48 hours of the meeting.

Disclosure of Interests in Meetings

The Local Government Act 1995 (the Act) places specific obligations on elected members, local government employees and other persons involved in making decisions or giving advice on Council matters. Disclosures must be made by completing the PDF fillable forms below:

Disclosure of Impartiality Interest

Disclosure of Financial and Proximity Interest

Completed disclosures must be emailed to by 3pm on the day of the Council proceeding (or by midday for Audit Committee meetings).

The City maintains a register of Interests disclosed at Council Meetings which is available here.


Information on how to prepare and present a Petition to the Council and information on how to request a Special Meeting of Electors is available on the Petitions page.