Publicly Available Council Registers
Current registers
In the interests of openness and transparency, the City of Vincent has decided to make publicly available a number of information registers on the website. These registers will be updated monthly.
Register of Common Seal Usage
Records all occasions that the City’s common seal is used to execute a document.
Register of Complaints referred to under Section 5.121 of the Local Government Act 1995
Contracts Register
Records details of all contracts above the value of $250,000 entered into by the City.
Council Member Contact with Developers Register
Council at its meeting on 2 June 2015 adopted Policy No. 4.2.15 - Council Member Contact with Developers to provide guidance on contact between Council Members and Developers operating in the City of Vincent. Under Policy No. 4.2.15, Council Members must record the nature and type of any ‘prescribed contact’ which they have with a developer and provide a copy of that record to the CEO within 10 days of the contact occurring.
Register of Freedom of Information (FOI) Requests
Records details of FOI requests received and dealt with by the City.
Register of Gifts
It is the City’s position that any gift received (and not able to be returned) by a council member and valued above $50 is to be disclosed and included in the City’s Register of Gifts. This requirement goes beyond the legislative requirement, which requires disclosure of gifts above $300 only.
An invitation or ticket to an event provided directly to an individual (which means personally to an Elected Member or the CEO) is to be treated as a gift (gift as defined in section 5.57 of the Act).
Elected Members or the CEO may accept these invitations, subject to disclosing the acceptance of the invitation / ticket as a gift (if valued at over $50, in accordance with the City’s Governance Framework. The gift will be disclosed on the City’s public Register of Gifts.
An Elected Member or the CEO may attend an event and not disclose it as a gift if they have purchased the ticket themselves.
Council Member Sitting Fees, Allowances and Meeting Attendances
In accordance with the s5.96A of the Local Government Act 1995 and Reg 29c(2)(f)&(5) of the Local Government (Administration) Regulations 1996 local governments are required to publish the fees, expenses and allowances paid to Council Members during a financial year after 1 July 2020.
Council Members Professional Development - Reporting Period - 2023/24
Council at its meeting on 28 July 2020 approved publication of the Elected Member Professional Development Register. This register includes training completed in the last financial year in accordance with section 5.127 of the Local Government Act 1995.
Register of Interests Disclosed at Council Meetings
Council at its meeting on 5 April 2016 resolved to create and publish an online register of Financial, Proximity and Impartiality Interest disclosed by Council Members and Staff at Ordinary and Special Council Meetings commencing from February 2016. The Local Government Act 1995 (Section 5.66) deals with the disclosures of interest in any matters before Council.
Lease Register
Records information relating to leases entered into by the City.
Former Registers
The City's Register of Contributions to Travel for the period 4 March 2016 to 19 October 2019 is available here
The City's Register of Gifts for the period 4 March 2016 to 19 October 2019 is available here
The City's Register of Gifts for the period 1 July 2015 to 3 March 2016 is available here.
The City's Register of Gifts and Gratuities prior to 4 March 2016 is available here.
Tender Register
Records details of each tender called by the City in the format prescribed in Regulation 17 of the Local Government (Functions and General) Regulations.
Primary Returns Reporting - 2023 to 2024
Annual Returns Reporting - 2023
Primary Returns Reporting - 2022 to 2023
Annual Returns Reporting - 2022
Primary Returns Reporting - 2021 to 2022
Annual Returns Reporting - 2021
Primary Returns Reporting - 2020 to 2021
The Local Government Act 1995 requires Council Members and employees to make decisions in the best interests of the community and decision-making must be transparent, accountable and free from bias or conflicts of interest. In view of this, elected members and employees (with delegated authority) must disclose certain personal information when they commence and every subsequent year while either elected, or employed at the City. These disclosures are called “primary returns” and “annual returns”.
A primary return is a snapshot of personal financial information as it exists upon the start date of an elected member or an employee.
An annual return retrospectively discloses any changes to the information previously disclosed, or any new interest information to disclose since completing their last return.
In accordance with the Local Government Act 1995 and the Local Government (Administration) Regulations 1996 local governments are required to publish a list of elected members and employees (by position) that lodged a primary return and annual return for each financial year, commencing after 1 July 2020.
Register of Fees, Expenses and Allowances Paid to Council Members - Period 2022/2023
Register of Fees, Expenses and Allowances Paid to Council Members - Period 2021/2022
Register of Fees, Expenses and Allowances Paid to Council Members - Period 2020/2021
Council Member Sitting Fees, Allowances and Meeting Attendances
In accordance with the s5.96A of the Local Government Act 1995 and Reg 29c(2)(f)&(5) of the Local Government (Administration) Regulations 1996 local governments are required to publish the fees, expenses and allowances paid to Council Members during a financial year after 1 July 2020. These are published on the page and summarised in the register above.
Council Members Professional Development - Reporting Period - 2022/23
Council Members Professional Development - Reporting Period - 2021/2022
Council Members Professional Development - Reporting Period - 2020/2021
Council Members Professional Development - Reporting Period 2019 - 2020
Council Members Professional Development Register
Council at its meeting on 28 July 2020 approved publication of the Elected Member Professional Development Register. This register includes training completed in the last financial year in accordance with section 5.127 of the Local Government Act 1995.
Community Funding Grant Register for the 2017/18 Financial Year
Community Funding Grant Register for the 2018/19 Financial Year
Community Funding Grant Register for the 2019/20 Financial Year
Community Funding Grant Register for the 2020/21 Financial Year
Community Funding Grant Register for the 2021/22 Financial Year
Community Funding Grant Register for the 2022/23 Financial Year
Community Funding Grant Register for the 2023/24 Financial Year